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Revised rules for the issue of Driver Qualification Cards (DQC)

JAUPT have recently issued guidance on behalf of DVSA regarding a revised policy regarding the issue of DQC’s (Driver Qualification Cards) in future, which will mean that when a driver completes their next round of 35 hours periodic training the new DQC will not be issued until 12 months or less of the expiry of the existing DQC. They will no longer re-issue DQC’s ‘in advance’ of their renewal date, but will be delay issuing the replacement DQC until either the anniversary date of the final training in the year it expires  or  is less than one month before the current DQC expires.

Whilst this might be sensible in principle (to avoid some DQC’s having almost 10 years validity) the issue will be with drivers who mistakenly believe that they have already completed their full 35 hours periodic training, but in fact haven’t. By the time they realise that they haven’t received their replacement DQC (and made enquiries) they will find it difficult to obtain the necessary outstanding training (7 hours or even more) in the time they have before their DQC expires and will have to stop driving, which will prove inconvenient and expensive to both employers who don’t closely monitor drivers’ DQC’s and the drivers themselves.

Of course there is a way of checking periodic training hours through the ‘check your driver cpc periodic training hours’ on the .GOV website

However, the last figures I saw suggested that less than 10% of drivers had used this facility. Therefore, you need to strongly advise all drivers to make use of this check facility. Also you need to point out that the enquiry system is not ‘instant’ and that the DVSA have to send out a registration code in a letter by post, so it takes a few days to make the first check. This record will also in future show the date on which the replacement DQC will be issued. If you read the JAUPT website page there is another scenario of DQC’ s being issued within the final 12 month’s validity of their current DQC - this would usually be issued on the anniversary of completing 35 hours of periodic training.

An example would where a driver with an expiry date of 9.9.2019 completes the 35 hours periodic training on say 14.12.2016 - the DQC would be issued on 14.12.2018 on the anniversary date of completing the training in the year before the DQC expiry date. Only where the DQC expires less than one month away will the DQC be issued immediately!

This means that in future many drivers’ DQC’s will not automatically be issued on completion of their next 35 hours periodic training. Drivers and their employers should ensure that they register with the ‘check driver CPC training hours’ facility to avoid any future problems!

Regards, Alec Horner CEO, The Association of Trainers

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